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Project Manager Assist

The Project Manager Assist is responsible to assist in the execution of a successful project from conception through construction and installation. The Project Manager Assist will engage and professionally interact with the design professionals, consultants and with the contractor. They will maintain the receiving, budget, and catalog sheets., This position is responsible for knowing the status of all orders, for creating and maintaining schedules and keeping Design Manager updated. They manage the day-to-day production on specific projects to meet deadlines accurately.

Duties & Responsibilities

  • Assist in bringing project to a close after installation

  • Assist in the preparation for project installations

  • Create delivery tickets

  • Update wall schedules, lighting schedules, drapery schedules, and bedding schedules as changes are communicated.

  • Create and complete catalog sheets for each design presentation. Work directly with design team and Project Manager to complete in a timely manner.

  • Ensure that all spec sheets are stamped and have all information listed.

  • Assemble and maintain project bins.

  • Keep Design Manager updated so accounting can invoice ASAP for merchandise. This includes, but not limited to status checks, receiving items, inactivating items, returning items to inventory that are not approved by client.

  • Price and proposal all “as is” items. 2 Employee Initials

  • Complete all receiving on a weekly basis. Update the Project Manager on the status of any backordered items as well as update the budget.

  • Collect product selections from designers and create catalog sheets.

  • Completing time sheets daily.

  • Complete item return/damaged forms and forward to appropriate personnel for follow up.

  • Perform other duties and responsibilities, as assigned.

Qualifications, Education & Experience

Include, but are not limited to:

  • Knowledge of Microsoft Office products, InDesign, Photoshop, and AutoCAD.

  • Knowledge of Graphic presentation skills

  • Knowledge of furniture, fixture, and equipment (FF&E) architectural/interior finishes, lighting, color, and material

  • Knowledge of construction terms, scheduling, and planning concepts.

  • Ability to prioritize to meet deadlines and provide high quality service to clients.

  • PMP certification a plus.

  • Time management, organizational presentation, and interpersonal skills

  • Attention to detail.

  • Works well on teams and independently


8-hour shift

Monday to Friday


Bachelor's Degree Required 


  • 0-4 years administrative or customer service experience

  •  1 + years of project management experience


Work Condition:


Working conditions are normal for an office environment with flexibility in schedule. Work may require some weekend and evening work. Some travel may be required.



This position may include physical demands such as the ability to intensely focus and handle stressful situations. You will primarily be working on a computer and sitting in this role. There may be travel at times. Reasonable accommodations can be made to employees with qualified disabilities who can perform the essential functions of the job, so long as there is no undue hardship created upon the organization or other employees within the organization.


401(k) matching

Dental insurance

Employee discount

Flexible spending account

Health insurance

Life insurance

Paid time off

Vision insurance

Regular, supervisor is normally available for help/advice.

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed within this job. However, this job description is not intended to be an exhaustive list of responsibilities, duties, qualifications, or physical demands associated with the position.

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